Scholarship & grant application with scoring and approval workflow

Collect applications, score candidates, and send decisions automatically

The Scholarship & Grant Application with Scoring and Approval Workflow is an end-to-end review system built for universities, foundations, nonprofits, and accelerator programs that need a structured, bias-resistant way to evaluate applicants and communicate outcomes. From the moment someone submits to the moment a decision email lands in their inbox, the entire workflow runs automatically — no spreadsheets, no manual score tallying, no copy-pasting.

Who can use this form?

• Grant program managers — run multiple funding cycles per year without rebuilding your process from scratch each time.
• University scholarship committees — give reviewers a structured, independent scoring process that eliminates anchoring bias.
• Foundation and nonprofit administrators — collect complete applications with file uploads and budget details, then track every stage from submission to decision.
• Accelerator and fellowship programs — score cohort applicants consistently across reviewers and auto-send acceptance or rejection emails the moment a decision is made.

What features are included?

• Structured application form — collect applicant info, project summary, objectives, expected impact, budget breakdown, and supporting documents (CV, proposal, letters of support) in one clean form.
• Independent committee scoring — two reviewers each assign a score out of 100 via assignee and number fields; a variable field calculates the total automatically without either reviewer seeing the other's input.
• Automated acceptance logic — a Magic Logic rule evaluates the total score and flips the application status to Accepted or Rejected the moment both reviewers have scored.
• Conditional decision emails — four fully designed email templates fire automatically on submission, admin alert, acceptance, and rejection — each personalized with the applicant's name, project title, and grant details via answer piping.
• PDF export template — every application exports as a branded, formatted PDF summary ready for board review or record-keeping.

How to customize it with Formaloo

• Adjust the scoring threshold — change the pass/fail score from 60 to any number that fits your program's criteria using the Magic Logic editor.
• Add more reviewers — extend the scoring form to three or more reviewers and update the Total variable to include the additional scores.
• Brand your emails — swap in your logo, colors, and tone in each email template using Formaloo's AI email builder.
• Connect to Google Sheets — sync all applications and scores to a spreadsheet automatically for board reporting or external audits.

The hardest part of running a fair grant review isn't the decisions — it's the process around them. This template removes the manual work so your committee can focus on what actually matters: choosing the right applicants. Start from the template in Formaloo and have your full review workflow running before your next application cycle opens.