Event registration and ticketing system

Event registration form with capacity limits and automated ticket delivery

The Event Registration and Ticketing System is a complete, ready-to-run template for collecting registrations, enforcing ticket availability limits, and automatically sending each attendee a branded PDF ticket the moment they sign up. Whether you're running a corporate conference, a community workshop, or a recurring meetup series, this template replaces the back-and-forth of manual registration with a workflow that runs itself — from the first form submission to the confirmation email in the attendee's inbox.

Who can use this form?

• Event coordinators — collect registrations, cap each ticket tier automatically, and walk into every event knowing exactly who's coming.
• Marketing and community teams — re-engage past attendees with personalised bulk campaigns and early-access invites, all from the same tool.
• Operations and admin teams — manage confirmed, waitlisted, and cancelled attendees from a single admin portal without juggling separate tools.
• Educators and workshop hosts — limit seat counts per session, send branded confirmation tickets, and keep a clean attendee record for every event.

What features are included?

• Capacity-enforced ticket selection — Collect ticket type preferences (Normal, VIP, Early bird, Student) and enforce availability limits per tier directly on the form — once a tier sells out, it closes automatically.
• Instant PDF ticket delivery — Generate a personalised, branded PDF ticket for every registrant and attach it to their confirmation email automatically on submission.
• Automated confirmation emails — Send a warm, styled confirmation email with the attendee's name, ticket type, and status pulled in dynamically via answer piping.
• Attendee portal — Give every registrant a login-protected view of their tickets, sorted by status (confirmed, waitlisted, cancelled) — no inbox hunting required.
• Admin management views — Track every registration across all attendees from a Kanban board, reviewer queue, and filtered status tables — with admin-only fields for internal notes and team assignments.
• Bulk re-engagement campaigns — Send personalised early-access emails to past attendees directly from the template, with reply handling routed to an AI agent.

How to customize it with Formaloo

• Swap in your event details — Update the ticket type options, availability numbers, and event name in minutes — no rebuild needed for each new event.
• Brand the PDF ticket — Edit the HTML ticket template to match your event's colours, logo, and typography using the built-in PDF template editor.
• Add conditional logic — Automatically set a registrant's status to Waitlisted when their chosen ticket tier is full, and trigger a different confirmation email for each status.
• Connect your tools — Route new registrations to Slack, a Google Sheet, or your CRM via webhooks in Apps & integrations — so your whole team stays in sync without checking Formaloo manually.

Running event registration manually — tracking a spreadsheet, sending individual confirmation emails, remembering who's on the waitlist — is the kind of work that eats hours without producing anything your attendees notice. This template handles all of it: the form, the ticket, the email, the admin view, and the re-engagement campaign. Open it in Formaloo, update your event details, and your next registration workflow is ready to go.