Construction & fieldwork incident report form

Report fieldwork/construction site incidents in minutes – and instantly notify the right people

This Incident report form template helps you document workplace incidents quickly and accurately — from minor hazards to serious injuries or environmental risks. It’s built to guide users through all necessary information and ensure the right department is informed automatically.

Who is this form for?

• Site supervisors, safety officers, or crew leads responsible for reporting on-site incidents
• Any employee involved in or witnessing an incident
• Office staff responsible for processing safety documentation

Why use this template?

This form streamlines incident reporting with structured sections and fields, conditional logic, and built-in notification triggers.

✔ Collect complete, consistent information

Guide reporters through clear sections for injury, equipment damage, or environmental hazards — with logic that shows only relevant follow-up questions.

✔ Trigger real-time alerts

Notify the assigned Safety Supervisor immediately upon submission — and optionally notify other departments (HR, site management, project manager, technical team) based on what happened:

Custom email templates and logic setup examples are included in the template.

✔ Pre-fill Safety Supervisor details to route reports automatically

You can pre-fill the contact information of the Safety Supervisor who should receive submitted incident reports. Alternatively, set up multiple supervisors and use conditional logic to dynamically assign the right one based on incident location or other relevant factors.

✔ Get instant analytics

View charts and insights based on submitted reports — like incident frequency by type, severity / root cause breakdowns, or injury occurrence. Use this data to support prevention efforts and improve site safety over time:

Use this template to save time on reporting, reduce errors, and ensure every incident is documented properly and shared with the right people — instantly.

👉 Take it a step further

Turn your form into a custom portal, where all parties involved in the process can log in, review and manage incident reports and their status, create and assign follow-up tasks, and upload completion reports. Centralize data access and control who can view, fill, or manage forms with tailored access levels.